What is the difference between an asset register and an inventory list?

An inventory list tracks stock you use up or sell. An asset register tracks things you keep: equipment, tools, electronics. This template has the columns an asset register needs, like serial number and purchase date.

Are these templates free?

Yes. Download as many as you like; there is no sign-up and no email required.

Do they work in Excel and Google Sheets?

Yes. The .xlsx file opens in Excel, Google Sheets and Numbers. The CSV opens anywhere and is the file SnapFind imports.

How do I import a filled-in template into SnapFind?

Save it as CSV, then open the SnapFind app and go to Settings → Import Data. The column names already match, so the import starts straight away.

Equipment and fixed assets

Free asset tracking spreadsheet template

Track equipment you own rather than stock you sell: serial and model numbers, when you bought it, what it cost and whether it is checked out right now.

Use this template in SnapFind

Excel (.xlsx)CSV

Free. No sign-up to download.

Made for makerspaces & shared shops and schools & districts.

What's in the template

13 columns and a few example rows to replace with your own.

Name✨	Category✨	Space	Container	Quantity✨	Value (each)✨	Tags✨	Serial Number	Model Number	Purchase Date	Checked Out	Qty Checked Out	Notes
Pallet jack	Tools & Hardware	🏭 Warehouse	Cage	1	450	equipment	PJ-20418	PJ-5500	2025-03-14	No	0	—
Projector	Electronics & Gadgets	🏢 Main office	Equipment closet	1	620	av; meetings	PRJ88213	HD-410	2024-11-02	Yes	1	Out with the sales team
Cordless drill kit	Tools & Hardware	🏭 Warehouse	Shelf 1	2	129	tools	—	DCD-771	2025-06-20	No	0	—

Example rows. ✨ = SnapFind fills this column from a photo.

Starts you with

"Use this template in SnapFind" creates these spaces and containers in your account. Anything you already have with the same name is reused.

🏢 Main office
- Equipment closet
- Front desk
🏭 Warehouse
- Shelf 1
- Cage

How to use it

1Serial numbers are what insurers and warranty desks ask for. Fill them in once.
2Mark Checked Out "Yes" for anything out right now. In SnapFind you can then add who has it and when it is due back.
3Print a QR label for each container so anyone can scan to see what is inside.

AI shortcut

Skip the typing

Photograph a shelf in the SnapFind app and every item it sees becomes a row. The columns marked ✨ fill themselves.

In this template, a photo fills:

Name
Category
Quantity
Value (each)
Tags

Values are AI estimates you can change. You add the rest, like serial numbers and dates, only where you need them.

Import it into SnapFind

1
One click
Choose "Use this template in SnapFind". The spaces and containers are created in your account, ready to fill from your phone.
2
Or bring the sheet
Fill in the template, save it as CSV, and import it in the SnapFind app under Settings → Import Data. Every column is recognised; there is nothing to map.
3
Then label it
Print a QR label for each container. Anyone on your team can scan it to see what is inside.

Use this template in SnapFind

Questions

What is the difference between an asset register and an inventory list?: An inventory list tracks stock you use up or sell. An asset register tracks things you keep: equipment, tools, electronics. This template has the columns an asset register needs, like serial number and purchase date.
Are these templates free?: Yes. Download as many as you like; there is no sign-up and no email required.
Do they work in Excel and Google Sheets?: Yes. The .xlsx file opens in Excel, Google Sheets and Numbers. The CSV opens anywhere and is the file SnapFind imports.
How do I import a filled-in template into SnapFind?: Save it as CSV, then open the SnapFind app and go to Settings → Import Data. The column names already match, so the import starts straight away.