How do I track which crew has what?

In the sheet, write the crew in Notes. In SnapFind, check the equipment out to the crew lead with a return date.

Are these templates free?

Yes. Download as many as you like; there is no sign-up and no email required.

Yes. The .xlsx file opens in Excel, Google Sheets and Numbers. The CSV opens anywhere and is the file SnapFind imports.

Save it as CSV, then open the SnapFind app and go to Settings → Import Data. The column names already match, so the import starts straight away.

Landscaping and grounds crews

List every machine and hand tool by trailer or shop shelf, with serial numbers for warranty and theft reports, and what is out with which crew.

Free. No sign-up to download.

12 columns and a few example rows to replace with your own.

Name✨	Category✨	Space	Container	Quantity✨	Value (each)✨	Tags✨	Serial Number	Model Number	Checked Out	Qty Checked Out	Notes
Zero-turn mower, 60 inch	Outdoor & Camping Gear	🚛 Trailer 1	Mower deck	1	9500	mowers	ZT60-77120	ZT-60	No	0	Blades sharpened 10/01
String trimmer	Tools & Hardware	🚛 Trailer 1	Trimmer rack	3	310	trimmers	—	ST-225	Yes	1	Crew B
Trimmer line, 0.095	Home Improvement & DIY	🏚️ Shop	Parts shelf	8	18	consumables	—	—	No	0	—
Lawn fertilizer, 50 lb	Outdoor & Camping Gear	🏚️ Shop	Seed and fertilizer	12	34	fertilizer	—	—	No	0	—

Example rows. ✨ = SnapFind fills this column from a photo.

"Use this template in SnapFind" creates these spaces and containers in your account. Anything you already have with the same name is reused.

1Serial numbers are what police and insurers ask for after a trailer theft. Record them now.
2Make each trailer a space, so loading for the day is one list.
3Write service dates in Notes, like "Blades sharpened 10/01".

AI shortcut

Photograph a shelf in the SnapFind app and every item it sees becomes a row. The columns marked ✨ fill themselves.

In this template, a photo fills:

Values are AI estimates you can change. You add the rest, like serial numbers and dates, only where you need them.

1
One click
Choose "Use this template in SnapFind". The spaces and containers are created in your account, ready to fill from your phone.
2
Or bring the sheet
Fill in the template, save it as CSV, and import it in the SnapFind app under Settings → Import Data. Every column is recognised; there is nothing to map.
3
Then label it
Print a QR label for each container. Anyone on your team can scan it to see what is inside.

How do I track which crew has what?: In the sheet, write the crew in Notes. In SnapFind, check the equipment out to the crew lead with a return date.
Are these templates free?: Yes. Download as many as you like; there is no sign-up and no email required.
Do they work in Excel and Google Sheets?: Yes. The .xlsx file opens in Excel, Google Sheets and Numbers. The CSV opens anywhere and is the file SnapFind imports.
How do I import a filled-in template into SnapFind?: Save it as CSV, then open the SnapFind app and go to Settings → Import Data. The column names already match, so the import starts straight away.