Can I see what is out at each event?

In the sheet, use Notes. In SnapFind, checking items out records where they went and when they are due back.

Are these templates free?

Yes. Download as many as you like; there is no sign-up and no email required.

Yes. The .xlsx file opens in Excel, Google Sheets and Numbers. The CSV opens anywhere and is the file SnapFind imports.

Save it as CSV, then open the SnapFind app and go to Settings → Import Data. The column names already match, so the import starts straight away.

Event rental and AV companies

Know what is on the shelf and what is out at an event. One row per rental item, which bay it lives in, and how many are checked out right now.

Free. No sign-up to download.

11 columns and a few example rows to replace with your own.

Name✨	Category✨	Space	Container	Quantity✨	Value (each)✨	Tags✨	Serial Number	Checked Out	Qty Checked Out	Notes
Round table, 60 inch	Furniture & Home Decor	🏭 Warehouse	Bay 1 · Tables	40	95	tables	—	Yes	18	Out at the Harbor wedding
Ivory tablecloth, 120 inch round	Furniture & Home Decor	🏭 Warehouse	Bay 2 · Linens	60	22	linens	—	No	0	—
LED uplight	Electronics & Gadgets	🏭 Warehouse	Bay 3 · Lighting	24	110	lighting	—	Yes	12	—
Wireless microphone	Electronics & Gadgets	🎤 AV room	Mic case	6	280	av	WM-5512	No	0	—

Example rows. ✨ = SnapFind fills this column from a photo.

"Use this template in SnapFind" creates these spaces and containers in your account. Anything you already have with the same name is reused.

1Qty Checked Out handles stacks: 18 of 40 tables out is one row.
2Put the event in Notes. In SnapFind, check items out to the event with a return date.
3Serial numbers matter for AV gear that goes missing at venues.

AI shortcut

Photograph a shelf in the SnapFind app and every item it sees becomes a row. The columns marked ✨ fill themselves.

In this template, a photo fills:

Values are AI estimates you can change. You add the rest, like serial numbers and dates, only where you need them.

1
One click
Choose "Use this template in SnapFind". The spaces and containers are created in your account, ready to fill from your phone.
2
Or bring the sheet
Fill in the template, save it as CSV, and import it in the SnapFind app under Settings → Import Data. Every column is recognised; there is nothing to map.
3
Then label it
Print a QR label for each container. Anyone on your team can scan it to see what is inside.

Can I see what is out at each event?: In the sheet, use Notes. In SnapFind, checking items out records where they went and when they are due back.
Are these templates free?: Yes. Download as many as you like; there is no sign-up and no email required.
Do they work in Excel and Google Sheets?: Yes. The .xlsx file opens in Excel, Google Sheets and Numbers. The CSV opens anywhere and is the file SnapFind imports.
How do I import a filled-in template into SnapFind?: Save it as CSV, then open the SnapFind app and go to Settings → Import Data. The column names already match, so the import starts straight away.