Is this for patient records?

No. It is for supplies and equipment only. Never put patient information in an inventory sheet.

Are these templates free?

Yes. Download as many as you like; there is no sign-up and no email required.

Yes. The .xlsx file opens in Excel, Google Sheets and Numbers. The CSV opens anywhere and is the file SnapFind imports.

Save it as CSV, then open the SnapFind app and go to Settings → Import Data. The column names already match, so the import starts straight away.

Clinics and practices

Track consumables by room with an Expires column, so the oldest stock gets used first and nothing expires on a shelf.

Free. No sign-up to download.

10 columns and a few example rows to replace with your own.

Name✨	Category✨	Space	Container	Quantity✨	Value (each)✨	Tags✨	Model Number	Expires	Notes
Nitrile gloves, medium, box	Medical & First Aid	📦 Supply room	Shelf A	20	9	ppe	—	2028-04-30	—
Alcohol prep pads, box of 200	Medical & First Aid	🩺 Exam room 1	Drawer 1	2	5	consumables	—	2027-11-30	—
Gauze pads, 4 x 4	Medical & First Aid	🩺 Exam room 1	Drawer 2	6	7	wound care	—	2028-01-31	Lot 22-118
Blood pressure cuff, adult	Medical & First Aid	🩺 Exam room 1	Wall cabinet	1	38	equipment	BP-200	—	—

Example rows. ✨ = SnapFind fills this column from a photo.

"Use this template in SnapFind" creates these spaces and containers in your account. Anything you already have with the same name is reused.

1Fill Expires as YYYY-MM-DD so it sorts properly.
2Put lot numbers in Notes when you need them for a recall.
3Stock rooms the same way, so anyone covering a shift knows which drawer to open.

AI shortcut

Photograph a shelf in the SnapFind app and every item it sees becomes a row. The columns marked ✨ fill themselves.

In this template, a photo fills:

Values are AI estimates you can change. You add the rest, like serial numbers and dates, only where you need them.

1
One click
Choose "Use this template in SnapFind". The spaces and containers are created in your account, ready to fill from your phone.
2
Or bring the sheet
Fill in the template, save it as CSV, and import it in the SnapFind app under Settings → Import Data. Every column is recognised; there is nothing to map.
3
Then label it
Print a QR label for each container. Anyone on your team can scan it to see what is inside.

Is this for patient records?: No. It is for supplies and equipment only. Never put patient information in an inventory sheet.
Are these templates free?: Yes. Download as many as you like; there is no sign-up and no email required.
Do they work in Excel and Google Sheets?: Yes. The .xlsx file opens in Excel, Google Sheets and Numbers. The CSV opens anywhere and is the file SnapFind imports.
How do I import a filled-in template into SnapFind?: Save it as CSV, then open the SnapFind app and go to Settings → Import Data. The column names already match, so the import starts straight away.